5 Tips for Backing Up and Archiving Company Data

Preservation of data via archiving and backups is key to any business, to retain their confidentiality and integrity. A privacy breach or damage to a companies data can cause significant financial and reputational loss to a business. Here are five important methods to consider when thinking about your data recovery and backup strategy.

1. Monitor Your Backup Systems Regularly

To ensure your backup system and infrastructure is running as it should, it’s important that it is regularly monitored and all of the backup and archiving strategies are being followed. Reporting and backup tools that offer change logs, rollbacks, and incremental backups will help identify and minimise downtime should an issue occur.

2. Use Automation to Streamline Backup and Restorative Processes

Automation helps reduce errors, minimise the human input required, and will ensure that backups and archiving processes occur when they should. Whether your business requires daily, hourly, or per event backups, automation makes it easy to manage, even if you are using offsite data replication for added security.

3. Invest in Offsite Storage

You never know when disaster may hit, and your business needs to be protected. Storing data offsite via backups or archiving prevents disruption in the instance that your facility is damaged or compromised, and you will still be able to remotely access systems and information. The most popular form of offsite data storage solutions are cloud-based and offer a plethora of plans and features to suit your business. Swerve can help you out here, so get in touch.

4. Use Archives for Long-Term Data Storage and Retrieval

Backups are great for short term data recovery, however in addition to this you should also consider archiving for long-term use and retrieval. This strategy can free up usable onsite bandwidth by moving older unaccessed files to an offsite or cloud facility. In addition, backup times will also be reduced by using incremental backups. You can customise archival systems to suit your business requirements by choosing the type of files, how and where they should be stored, and how they will be accessed in the future. Security is also a factor and with a good system you can set up accessibility levels to ensure any company data is safe and secure.

5. Using Encryption to Protect Your Data

In this world of increasingly complex technology, your data is always at risk of being hacked, whether in transit or at rest. To explain, this means that it’s important for your data to not only be stored securely, but also transferred securely. Encryption tools can ensure the safety of your data in your own companies infrastructure, as well as while data is being transferred. When looking at encryption services make sure they offer both at rest and in transit encryption.

To understand more about the differences between archiving and backing up your data, check out our article here. For help putting these solutions in place or to find out more, book a call with us or email it.help@swerve.nz.